Useful Information

We are looking forward to welcoming all to Botswana and Africa! We would like to share some additional information with you, to make your visit a memorable one.


The IDW 2018 conference will take place at the Gaborone International Conference Centre (GICC). For more information on the airport, venue, hotels, public transport, facilities at the conference centre, and more, visit

The conference centre is about a 10 minute drive from the closest shops. Enquire with your hotel for a taxi to be arranged to take you there, when needed. There are 2 ATMs and a hotel shop on the conference premises. Furthermore, there are vast open spaces for walking, jogging and relaxation should you want to escape to nature in between the very busy engagements.

Two hotels – the Peermont Walmont Hotel and the Peermont Metcourt Inn – are within walking distance of the GICC.

For those staying at other locations, shuttles will be provided morning and evening between three other main hotels and the conference venue.

The hotels serviced by the shuttle are marked on this Google map. They are:

- AVANI Gaborone Hotel, Resort & Casino

- Cresta President Hotel

- Masa Square Hotel

WiFi Access

Hotels as well as the GICC are equipped with WiFi. For GICC conference purposes, please use the following wifi password: #idw2018-Botswana  


Social Media

We would like to encourage you to tweet highlights, news, photos and comments using the following: @IntDataWeek    #IDW2018 @resdatall #RDAplenary @scidatacon


The programmes for both the RDA 12th Plenary and SciDataCon 2018 are online available. An overview of the programme is available at

The Botswana Government—our host for IDW 2018—is looking forward to welcoming ministers and representatives from embassies during the opening session, in addition to all our valuable delegates from across the world.

Onsite Registration

The registration desk will be open to pick up your delegate card on Sunday, 4 Nov. 2018 between 15:00 and 18:00. Otherwise, and on Monday, 5 Nov. 2018 from 07:30 to 09:30. As a backup, please bring your confirmation of registration and proof of payment along, for a seamless onsite registration process.

IMPORTANT If you have registered but not yet paid, please ensure that you complete the process before the conference.

For those who do have an outstanding balance from registering online, payments can be made onsite both in cash and by credit card.  

To avoid delays we strongly encourage delegates to collect their cards and complete any registration process onsite as early as possible.

We kindly request that all be seated by 09:20 in the Tsodilo C Room, GICC, for the welcoming and opening address by His Excellency Dr Mokgweetsi Masisi, President of the Republic of Botswana.

Please wear your name tag at all times, so that you are easily identifiable.

List of Participants

This list is available at, and will be regularly updated as more people confirm attendance through registration and payment. Please check and confirm that your name is on this list, and spelt correctly.

In case of enquiries or corrections, please email and attach proof of registration and payment to assist the conference organisers in dealing with your enquiry.

Evening Events

The evening functions will include the following:

Welcome Reception

Monday, 5 Nov. 2018, 17:30–19:00

Venue: GICC Entrance/Circulation Area

Dress Code: Day dress

Cultural Dinner

Wednesday, 7 Nov. 2018, 19:00–

Venue: GICC Marquee (outside)

Dress Code: Cultural dress


In a few cases, delegates have arranged with the organisers to bring a guest to the conference social events. This is strictly by prior arrangement.  For these arrangements, please consult with the registration desk at the venue and collect vouchers validating the arrangement for guest participation.

Assistance during Conference

Individuals wearing the Hospitality name badge will be available during the meeting to assist with any questions or provide help as needed.  

Botswana Currency

The pula is the currency of Botswana. It has the ISO 4217 code BWP and is subdivided into 100 thebe. Pula literally means "rain" in Setswana, because rain is very scarce in Botswana—home to much of the Kalahari Desert—and therefore valuable and a blessing. The word also serves as the national motto of the country.

Foreign currencies (see Currency Converter)  can be exchanged on arrival at the Sir Seretse Khama International Airport, but also at selected financial banks in Botswana.

Useful Local Numbers

Botswana is a very safe and politically stable country. In the case of an emergency, the Hospitality staff will be able to assist, or the hotel staff at your choice of hotel.

Helpful numbers are the following, in the unfortunate event that you might need it:

Police - 999

Fire - 998

Medical Emergencies - 991

In addition, a mobile rescue vehicle will be available onsite.

Voltage and Adaptors

We recommend that you have an electrical plug M, technically known as BS 546 (South African 15 A/250 V). It has been adopted as the standard plug in South Africa. The Type G electrical plug is the British three-pin, but is rarely found in use in Botswana.


Botswana is not surrounded by any ocean, and has a subtropical desert climate characterized by great differences in day and night temperatures, and low humidity overall. It receives virtually no rainfall for six months of the year, with the wettest months being December to March when heavy downpours are experienced. Botswana has winter and summer at opposite times of the year as Europe and North America, and they correspond to the Dry and Wet season respectively.

During November and December, clouds usually start to appear, bringing cooler temperatures and an occasional late afternoon shower. This pattern of change continues in December, with typical temperatures between 20°C/69°F in the morning and 33°C/91°F in the afternoon. The more extreme Kalahari areas can still have very hot days and cold mornings. Humidity is typically between 50–60%.

For up to date weather forecasts in Botswana, click here.

IMPORTANT: Plastic Bag Ban

From 1st November 2018, it will be considered an offence to have plastic bags in the Republic of Botswana, and tourists will also be affected and will need to know not to bring in plastic bags into the country. An offence is punishable with a fine of up to P 5000 (approx $500 depending on the exchange rate). For more information click here



We would like to once again thank our valuable sponsors for making this event possible. Thank you also to the Botswana Ministry of Tertiary Education, Research, Science and Technology, for their incredible support.

Contact Us


On this note, we would like to wish you a fruitful and engaging conference, with many new friends and networks to be established. Please travel safely, and do not hesitate to get in touch with any of the organisers should you have any further questions.


IDW2018 Programme Committee